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Fund Administration

Fund ops without the grunt work

NAV reconciliation, investor statements, fee validation, audit prep. Your team does this across five systems every cycle. PitCrew runs that work on your data, flags what needs attention, and documents everything as it goes.

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The Reality

The work that keeps your team up at quarter-end

sync_problem

NAV never matches on the first pass

Fund accounting says one number. The custodian says another. Pricing feeds add a third. Your team reconciles all three every day, manually, before the NAV can be struck and published.

description

Statements take days, not hours

Monthly and quarterly investor statements pull from fund accounting, transfer agent, and portfolio data. Formatting, accuracy checks, and distribution eat entire weeks when you serve dozens of funds.

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Audit prep starts months early

Annual audits require transaction logs, reconciliation records, fee calculations, and investor correspondence from every system you touch. Your team assembles the package by hand because no single system has the full picture.

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Onboarding is a multi-week paper chase

New funds and investors mean subscription docs, AML/KYC verification, investor qualification, and account setup across fund accounting, transfer agent, and portal systems. Weeks of back-and-forth before a single dollar is administered.

Fund Accountant Operations Compliance / AML Technology

How It Works

The grunt work across every cycle

From daily NAV strikes to annual audit prep. Each tab shows what your team handles today and what changes with PitCrew.

Workflow
Today
With PitCrew
syncNAV Reconciliation
Your team manually compares NAV calculations across Geneva, custodian records, and pricing feeds. Mismatches surface hours or days late.
NAV discrepancies flagged the same day. Your team reviews exceptions, not spreadsheets. Every reconciliation logged with full audit trail.
sensorsData Feed Monitoring
Pricing feeds, custodian files, and corporate action data arrive on different schedules. Breaks in format or timing cascade before anyone notices.
Every feed monitored for completeness, format changes, and delays. Alerts fire before issues reach your NAV calculation.
compare_arrowsPosition Reconciliation
Fund accounting positions compared against custodian statements and prime broker records. Done manually in Excel, one fund at a time.
Full-population position matching across all funds. Formatting differences auto-resolved. Real breaks flagged with source-of-truth recommendation.
trending_upCorporate Actions Processing
Dividends, splits, mergers, and spin-offs arrive from multiple sources. Each one needs to be validated, applied to positions, and reflected in NAV before market close.
Corporate actions cross-referenced across data sources, applied to positions, and verified against custodian records. Your team confirms, not computes.
Workflow
Today
With PitCrew
descriptionInvestor Statements
Monthly and quarterly statements assembled from fund accounting, transfer agent, and portfolio systems. Manually formatted, reviewed for accuracy, distributed. Takes days per cycle.
Statements assembled automatically from your connected systems. Your team reviews and approves. Distribution tracked, evidence filed.
receipt_longFee Calculation and Allocation
Management fees, performance fees, and expense allocations across fund series. Calculated manually, cross-checked against fund documents, prone to errors nobody catches until audit.
Fees calculated against your fund terms, compared to what was billed, discrepancies flagged. Every calculation documented with methodology and source data.
bar_chartPerformance Reporting
Fund performance reports pulled from multiple sources, manually assembled, reviewed for consistency. Different fund managers want different formats.
Reports generated from your fund accounting data, formatted per manager requirements. Your team reviews the output, not the assembly.
swap_horizSubscription / Redemption Processing
Investor subscriptions and redemptions require capital call notices, transfer agent updates, and allocation calculations. Each event touches multiple systems.
Capital flows tracked from notice to settlement. Transfer agent, fund accounting, and investor records updated in sync. Your team approves, not assembles.
Workflow
Today
With PitCrew
gavelAudit Package Assembly
Annual audit means pulling evidence from every system: transaction logs, reconciliation records, fee calculations, investor correspondence. Weeks of prep, then weeks of follow-up requests.
Audit evidence assembled from every workflow run throughout the year. When the auditor asks, the package is already built. Follow-up responses generated from the same evidence trail.
fact_checkRegulatory Filings
Fund prospectus compliance reviews, regulatory filings, and investor reporting SLAs. Each requires pulling data from multiple systems and confirming accuracy.
Filing data extracted and compiled from your systems. Compliance checks run against prospectus requirements. Your team reviews and signs off.
trending_upYear-End Investor Reporting
Annual statements, tax packages, and capital account summaries for every investor across every fund. The most labor-intensive cycle of the year.
Year-end packages generated per investor, per fund. Tax data extracted and formatted. Your team handles exceptions, not assembly.
policyCompliance Policy Review
Annual review of fund prospectus compliance, investment guideline adherence, and regulatory requirement changes. Each fund's policies checked against actual operations.
Fund policies reviewed against actual transaction history and operations data. Gaps identified, evidence compiled. Your compliance team reviews findings, not documents.
Workflow
Today
With PitCrew
person_addNew Fund / Investor Onboarding
Subscription docs, AML/KYC verification, investor qualification, account setup across fund accounting, transfer agent, and portal systems. Weeks of back-and-forth.
Onboarding checklist runs across all systems. Docs collected, KYC verified, accounts provisioned. Your team handles exceptions, not data entry.
forumInvestor and Auditor Inquiries
Investors ask about performance, allocations, fees. Auditors request supporting documentation. Each inquiry means pulling data from scattered systems and assembling a response.
Inquiry responses assembled from your evidence trail. Performance data, allocation details, and fee documentation pulled automatically. Your team reviews and sends.
securityAML/KYC Refresh
Periodic KYC reviews, sanctions screening, and investor document refresh. Manual tracking of expiration dates, missing documents, and screening results.
KYC expiration dates monitored. Refresh workflows triggered automatically. Screening results documented. Your compliance team reviews flagged items only.
updateSide Letter Tracking
MFN provisions, fee arrangements, and reporting obligations buried in side letters. Tracked in spreadsheets, easy to miss when terms change or new investors come in.
Side letter terms extracted, tracked, and cross-referenced against actual fee calculations and reporting. MFN triggers flagged before they become compliance issues.

PitCrew Skills

8 Skills configured for fund administration

A Skill is an agentic workflow that connects to your systems, runs the work end-to-end, surfaces exceptions for your team to review, and produces a complete evidence trail. PitCrew ships 8 Skills out of the box. Our team configures each one to your fund's data, policies, and thresholds.

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Reconcile Data

Compare NAV calculations, position data, and investor allocations across Geneva, custodian records, and pricing feeds. Flags breaks, auto-resolves formatting differences.

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Review Documents

Review investor statements, prospectus documents, and compliance reports against fund policies and regulatory requirements. Flags exceptions before distribution.

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Extract Data

Pull structured data from subscription agreements, side letters, auditor requests, and investor correspondence. No more manual re-keying from PDFs.

price_check

Validate Fees

Calculate management fees, performance fees, and expense allocations against fund documents. Compare to what was billed, flag discrepancies with supporting evidence.

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Onboard Entities

Onboard new funds and investors across fund accounting, transfer agent, and portal systems. Collect subscription docs, run AML/KYC, provision accounts.

summarize

Generate Reports

Assemble investor statements, performance reports, tax packages, and audit-ready documentation from your fund accounting and portfolio systems.

monitoring

Monitor Drift

Continuous monitoring for data drift between fund accounting, custodian, and compliance systems. Detects discrepancies before they reach your NAV calculation or investor reports.

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Respond to Inquiries

Assemble responses to investor questions, auditor requests, and regulatory inquiries from your evidence trail. Performance data, fee documentation, and allocation details pulled automatically.

Integrations

Connects to the systems your fund runs on

Don't see yours? We build custom integrations for whatever your firm runs on.

Fund Accounting

  • SS&C Geneva
  • FIS InvestOne
  • SS&C Advent
  • SS&C Multifonds
  • Allvue

Custodian

  • SS&C
  • Northern Trust
  • BNY Mellon
  • Citi

Accounting / GL

  • NetSuite
  • FIS Investran
  • BlackRock eFront
  • Dynamics 365

CRM / Compliance

  • Salesforce
  • Dynamics 365
  • ComplySci
  • LexisNexis

Document Management

  • SharePoint
  • DocuSign
  • Box
  • Hyland OnBase

Market Data

  • Bloomberg
  • LSEG
  • ICE
  • S&P

Reporting

  • Confluence
  • InvestorHub

Productivity

  • Outlook
  • Teams
  • Excel

Frequently asked questions

Last updated:

How does PitCrew handle daily NAV reconciliation?

The Reconcile Data skill connects to your fund accounting system, custodian records, and pricing feeds. It runs a full-population comparison every day, auto-resolves formatting differences, and flags real discrepancies for your team to review. Every reconciliation is logged with a complete audit trail.

Does PitCrew connect to SS&C Geneva?

Yes. PitCrew connects to Geneva, FIS InvestOne, SS&C Advent, SS&C Multifonds, Allvue, and other fund accounting platforms via API. If your system has an API, PitCrew can connect to it. Our team handles the integration setup during the engagement.

How does PitCrew help with audit preparation?

Every Skill run produces a complete evidence trail: what data was compared, what matched, what was flagged, what was resolved, and by whom. By the time your annual audit arrives, the evidence package is already assembled from the work done throughout the year.

Can PitCrew handle multiple fund series?

Yes. PitCrew runs Skills across all fund series, share classes, and investor accounts. Reconciliation, fee calculation, and reporting are configured per fund with the specific rules, thresholds, and allocations that apply to each.

How is investor data protected?

PitCrew is SOC 1 (SSAE 18) and SOC 2 Type II certified. SOC 1 covers the financial reporting controls that matter most for fund administration, including NAV accuracy and investor reporting. Hosted on AWS with three-tier network isolation, encryption at rest, TLS 1.2+ in transit, and Multi-AZ deployment. Zero data retention after processing. Your data is never used for model training.

Stop reconciling by hand. Start with a diagnostic

We review your systems, map where your team loses time, and show you exactly where PitCrew fits. 15 working days from first call to production.

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verified SOC 1 + SOC 2 Type II
delete_forever Zero Data Retention
cloud_done Hosted on AWS